Chart of Accounts
The Chart of Accounts (also called “Business Categories” in the sidebar) is your master list of financial categories. Every transaction you categorize goes into one of these accounts, and every report is built from them.
How it’s organized
Cashflowy uses a 3-level hierarchy:
- Main categories — the top-level types (Assets, Liabilities, Revenue, Expenses, Equity)
- Subcategories — groups within each type (e.g., Current Assets → Cash)
- Sub-subcategories — the most specific level (e.g., Cash → Cash on Hand)
What you can do
| Action | Details |
|---|
| Browse | View the full category tree, organized by account type |
| Add category | Create a new subcategory or sub-subcategory |
| Edit | Change the name, description, or account number of any custom category |
| Delete | Remove custom categories (system-default categories are locked) |
System vs. custom categories
Cashflowy comes with a standard set of categories out of the box. These cover the most common accounts for small businesses. You can’t delete system categories, but you can:
- Add custom categories for anything specific to your business
- Organize subcategories to match your industry or preferences
Account numbers
Each category can have an account number (GL code) for traditional bookkeeping. These are optional but useful if your accountant references accounts by number.
Don’t overthink it. The default categories work well for most businesses. Only add custom ones when you genuinely need more detail in your reports.
