Profit & Loss Statement - Cashflowy

The Profit & Loss (P&L) statement - also called an income statement - shows your business’s revenue, expenses, and net profit over a specific time period.

What it tells you

Revenue - total money earned from sales, services, and other income
Expenses - total money spent on operating costs, broken down by category
Net Profit (or Loss) - revenue minus expenses. Positive = profit, negative = loss.

How to read your P&L

Section	What it shows	Example
Revenue	All income sources	Service revenue: $25,000
Cost of Goods Sold	Direct costs to deliver your services	Contractor payments: $8,000
Gross Profit	Revenue - COGS	$17,000
Operating Expenses	Rent, software, marketing, salaries, etc.	Total: $12,000
Net Profit	Gross Profit - Operating Expenses	$5,000

Running the report

Go to Reports → Profit & Loss
Select your date range (e.g., “This Month” or “Q1 2025”)
Click Generate

The report groups expenses by category, so accurate transaction categorization is essential for a meaningful P&L.

Exporting

Click Export to download as:

PDF - formatted report, great for sharing with stakeholders
CSV - raw data, useful for further analysis in spreadsheets

Uncategorized transactions won’t appear correctly in your P&L. Make sure all transactions are categorized before relying on this report for business decisions.