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The General Ledger is the most detailed financial report. It shows every transaction posted to every account in your chart of accounts, organized by account and date.

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What it shows

For each account, the General Ledger lists:
  • Date - when the transaction was recorded
  • Description - what the transaction was for
  • Debit/Credit - the amount debited or credited
  • Running balance - the account balance after each transaction

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When to use it

  • Auditing - trace exactly where every dollar went
  • Dispute resolution - find specific transactions when something doesn’t look right
  • Accountant requests - your accountant may ask for the GL during tax prep or audits
  • Detailed analysis - understand spending patterns within specific categories

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Running the report

1

Go to Reports

Navigate to Reports → General Ledger.
2

Set the date range

Choose the time period you want to review.
3

Filter by account (optional)

You can view the full ledger or filter to a specific account (e.g., just “Office Supplies” or “Bank Account - Checking”).
4

Generate

Click Generate to view the report.

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Example

Bank Account - Checking

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Exporting

Click Export to download as:
  • PDF - formatted report organized by account
  • CSV - all transactions in a flat file, great for analysis in Excel or Google Sheets
The General Ledger is your audit trail. If you ever need to prove where money went — for tax purposes, investor questions, or your own peace of mind — this is the report to use.