General Ledger
The General Ledger is the most detailed financial report. It shows every transaction posted to every account in your chart of accounts, organized by account and date.What it shows
For each account, the General Ledger lists:- Date — when the transaction was recorded
- Description — what the transaction was for
- Debit/Credit — the amount debited or credited
- Running balance — the account balance after each transaction
When to use it
- Auditing — trace exactly where every dollar went
- Dispute resolution — find specific transactions when something doesn’t look right
- Accountant requests — your accountant may ask for the GL during tax prep or audits
- Detailed analysis — understand spending patterns within specific categories
Running the report
Filter by account (optional)
You can view the full ledger or filter to a specific account (e.g., just “Office Supplies” or “Bank Account - Checking”).
Example
Bank Account - Checking| Date | Description | Debit | Credit | Balance |
|---|---|---|---|---|
| Mar 1 | Opening balance | $10,000 | ||
| Mar 3 | Client payment - Invoice #1042 | $5,000 | $15,000 | |
| Mar 5 | Office rent | $2,000 | $13,000 | |
| Mar 8 | Software subscription | $99 | $12,901 | |
| Mar 15 | Client payment - Invoice #1043 | $3,500 | $16,401 |
Exporting
Click Export to download as:- PDF — formatted report organized by account
- CSV — all transactions in a flat file, great for analysis in Excel or Google Sheets