> ## Documentation Index
> Fetch the complete documentation index at: https://cashflowy.ai/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Profit & Loss Statement

> Understand your Profit & Loss (P&L) report - also known as an income statement - in Cashflowy.

The Profit & Loss (P\&L) statement - also called an **income statement** - shows your business's revenue, expenses, and net profit over a specific time period.

## What it tells you

* **Revenue** - total money earned from sales, services, and other income
* **Expenses** - total money spent on operating costs, broken down by category
* **Net Profit (or Loss)** - revenue minus expenses. Positive = profit, negative = loss.

## How to read your P\&L

| Section                | What it shows                             | Example                      |
| ---------------------- | ----------------------------------------- | ---------------------------- |
| **Revenue**            | All income sources                        | Service revenue: \$25,000    |
| **Cost of Goods Sold** | Direct costs to deliver your services     | Contractor payments: \$8,000 |
| **Gross Profit**       | Revenue - COGS                            | \$17,000                     |
| **Operating Expenses** | Rent, software, marketing, salaries, etc. | Total: \$12,000              |
| **Net Profit**         | Gross Profit - Operating Expenses         | **\$5,000**                  |

## Running the report

1. Go to **Reports** → **Profit & Loss**
2. Select your date range (e.g., "This Month" or "Q1 2025")
3. Click **Generate**

The report groups expenses by category, so accurate [transaction categorization](/getting-started/categorize-transactions) is essential for a meaningful P\&L.

## Exporting

Click **Export** to download as:

* **PDF** - formatted report, great for sharing with stakeholders
* **CSV** - raw data, useful for further analysis in spreadsheets

<Warning>
  **Uncategorized transactions won't appear correctly** in your P\&L. Make sure all transactions are categorized before relying on this report for business decisions.
</Warning>