> ## Documentation Index
> Fetch the complete documentation index at: https://cashflowy.ai/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# General Ledger

> View every transaction posted to every account in your chart of accounts with the General Ledger report.

The General Ledger is the most detailed financial report. It shows **every transaction posted to every account** in your chart of accounts, organized by account and date.

## What it shows

For each account, the General Ledger lists:

* **Date** - when the transaction was recorded
* **Description** - what the transaction was for
* **Debit/Credit** - the amount debited or credited
* **Running balance** - the account balance after each transaction

## When to use it

* **Auditing** - trace exactly where every dollar went
* **Dispute resolution** - find specific transactions when something doesn't look right
* **Accountant requests** - your accountant may ask for the GL during tax prep or audits
* **Detailed analysis** - understand spending patterns within specific categories

## Running the report

<Steps>
  <Step title="Go to Reports">
    Navigate to **Reports** → **General Ledger**.
  </Step>

  <Step title="Set the date range">
    Choose the time period you want to review.
  </Step>

  <Step title="Filter by account (optional)">
    You can view the full ledger or filter to a specific account (e.g., just "Office Supplies" or "Bank Account - Checking").
  </Step>

  <Step title="Generate">
    Click **Generate** to view the report.
  </Step>
</Steps>

## Example

**Bank Account - Checking**

| Date   | Description                    | Debit   | Credit  | Balance  |
| ------ | ------------------------------ | ------- | ------- | -------- |
| Mar 1  | Opening balance                |         |         | \$10,000 |
| Mar 3  | Client payment - Invoice #1042 | \$5,000 |         | \$15,000 |
| Mar 5  | Office rent                    |         | \$2,000 | \$13,000 |
| Mar 8  | Software subscription          |         | \$99    | \$12,901 |
| Mar 15 | Client payment - Invoice #1043 | \$3,500 |         | \$16,401 |

## Exporting

Click **Export** to download as:

* **PDF** - formatted report organized by account
* **CSV** - all transactions in a flat file, great for analysis in Excel or Google Sheets

<Tip>
  **The General Ledger is your audit trail.** If you ever need to prove where money went — for tax purposes, investor questions, or your own peace of mind — this is the report to use.
</Tip>